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We're looking for an Office Manager/Bookkeeper

We're looking for an Office Manager/Bookkeeper

Office Manager/Bookkeeper

MacKenzie Atlantic is an award-winning manufacturing and CNC machine shop in Musquodoboit Harbour, Nova Scotia that serves the defense, aerospace, oil and gas and medical sectors. We use state-of-the-art technology and processes to carry out some of the most complex jobs in the industry. We’re known for our quality, attention to detail, innovation and unparalleled customer service.


Over the past 15 years we have grown from a small owner/operator business to a thriving high tech manufacturing business with two facilities operating 18 hours a day, spanning more than 25,000 ft2.

We are seeking a full-time Office Manager/ Bookkeeper to join our team. This is the lead accounting role in the organization, working closely with management and supported by the Administrative Assistant.


The ideal candidate would possess strong administrative and accounting skills, be proficient in Microsoft Office products (Word, Excel, Outlook), have a minimum of 5 years experience in Sage 50 Accounting software Levels 1 and 2, be familiar with ERP systems and thrive in a multitasking environment.


Minimum Requirements:

  • Five years of progressive experience in a bookkeeping and administrative position

  • Level 1 Sage 50 (Simply Accounting) or equivalent

  • Proficient in MS Office software (Outlook / Word / Excel)

  • Effective people skills; HR experience an asset

  • Ability to work independently with little supervision

  • Ability to successfully complete an on-site evaluation of accounting skills

  • Strong time management skills, with initiative and follow-up capabilities

  • Fluent in English and able to effectively communicate verbally and in writing

  • Must be a multitasker with keen attention to detail

  • The successful candidate must be able to obtain a satisfactory criminal record check

Note: Public transportation is not available


Work Environment:

Work is performed in an office environment with extended periods of sitting, typing, computer use.

Occasional visits to the production area where there will be exposure to noise.


Benefits: Group Health and employer matched RRSP, team building events.


Duties and Responsibilities include but are not limited to:

  • Process/oversee processing of accounts payable and receivable invoices, schedule payments by cheque, eft, credit card.

  • Set up new accounts for vendors and customers.

  • Oversee building maintenance and associated history files

  • Reconcile bank accounts, credit cards and ensure adequate balances are maintained according to cash flow requirements.

  • Prepare government grant files and submissions and record in GL.

  • Oversee HR activities, set up and maintain employee files, administer benefits, conduct new hire orientations, schedule training as required.

  • Prepare payroll, T4s, ROE forms

  • Prepare monthly, quarterly and annual financial reports, create GL entries as directed and prepare year end working paper files for third party accountant.

  • Prepare CRA remittances and submit by deadline.


To apply

Application deadline is April 21, 2021.


Please send us your resume and a 1-2 page cover letter (in PDF) describing what makes you an ideal candidate for this role via email only to: candacemyers@mackenzieatlantic.com


MacKenzie Atlantic is an equal opportunity employer. We appreciate all expressions of interest, however only those selected for interviews will be contacted. Find out more at www.mackenzieatlantic.com or the latest news on our MacKenzie Atlantic Facebook page.

On budget and ahead of schedule: 1.2 million face shields made & delivered to Nova Scotia's frontlines

On budget and ahead of schedule: 1.2 million face shields made & delivered to Nova Scotia's frontlines

Four weeks ahead of schedule, our incredible Face Shield Assembly Team -- comprised of more than 40 people who left the safety of their homes during a lockdown to protect healthcare workers on Nova Scotia's frontlines -- delivered on over 1.2 million face shields from our temporary assembly line facility set up in the gymnasiums at Prince Andrew High in Dartmouth. 

We have so many people to thank, and plans to do so in tangible ways once we get our post-emergency PPE feet solidly beneath us.

More to come.

N.S. company who pivoted to face shields sees future for local PPE

N.S. company who pivoted to face shields sees future for local PPE

Feature story by Keith Doucette, Canadian Press

A small Nova Scotia company that retooled to make medical face shields for the province's health-care system says it is exceeding its own manufacturing target more than a month into the fledgling venture.

MacKenzie Atlantic, located in Musquodoboit Harbour, signed an agreement in mid-April to provide shields for the Nova Scotia Health Authority and the IWK Health Centre to help boost supply during the COVID-19 outbreak.

MacKenzie, a machine shop that typically manufactures items for the defence sector, was tapped to produce one million face shields for the health authority and 100,000 for the IWK. The company aimed to eventually increase production to 70,000 shields per week.

"We are producing about 90,000 face shields a week right now," owner Matthew MacKenzie said in a recent interview...

MacKenzie Atlantic to produce more than one million face shields for NSHA, IWK

MacKenzie Atlantic to produce more than one million face shields for NSHA, IWK

MacKenzie Atlantic of Musquodoboit Harbour will produce one million face shields for use by Nova Scotia Health Authority staff and physicians. The company has an additional contract to produce 100,000 shields for the IWK Health Centre.

Face shields are a key piece of the equipment required to protect staff working in environments where patients with possible or confirmed COVID-19 or certain other infectious disease are present.

An initial delivery of shields is expected next week, with production expected to escalate to 70,000 shields per week.

“When we realized we could put our manufacturing experience and supply chain contacts to good use to supply one of the items in critical demand, we knew we had to help,” said Carmen MacKenzie, co-owner of MacKenzie Atlantic.

 

“In less than three weeks, our team designed a basic prototype, sourced and secured raw material, designed a socially distanced assembly line, built jigs, fixtures and tools for 37 temporary work stations, lined up partnerships with amazing local suppliers, secured a school for our assembly area, and recruited and trained over a dozen staff to start production.” 

MacKenzie Atlantic prototypes face shields for Covid-19 frontlines

MacKenzie Atlantic prototypes face shields for Covid-19 frontlines

MacKenzie Atlantic has designed, sourced material for, and built a prototype of an inexpensive face shield that could be used on the frontlines of the fight against Covid-19. 

 

The face shields are inexpensive, lightweight, fully adjustable and can be mass produced just outside Halifax, Nova Scotia. 

 

Company owner Matthew MacKenzie says the shop could start producing them within a week of an order, and has the capacity to produce 15,000 to 30,000 per week for hospitals, firefighters, police and other frontline service providers.

 

New protective measures in place to comply with COVID-19 workplace rules

New protective measures in place to comply with COVID-19 workplace rules

Musquodoboit Harbour, N.S. — With a State of Emergency declared today in Nova Scotia, MacKenzie Atlantic will be putting additional physical distancing measures in place to ensure the health and safety of our employees. The health and safety of our employees is our top priority. 

 

 

Minister Chrystia Freeland visits MacKenzie Atlantic for federal funding announcment

Minister Chrystia Freeland visits MacKenzie Atlantic for federal funding announcment

MacKenzie Atlantic hosted a federal funding announcement today where MP Sean Fraser and Foreign Affairs Minister Chrystia Freeland announced funding of $2.5 million to help six Nova Scotia steel and aluminum companies invest in state-of-the-art automation technology.

 

MacKenzie Atlantic will be investing in two Computer Numerical Control (CNC) machines and a robot to load and unload the machine, creating a fully automated production line that will operate 24 hours a day, 7 days a week. This project will position the company to grow further by attracting new, international contracts to the region.

MacKenzie Atlantic receives Premier's Quality Award

MacKenzie Atlantic receives Premier's Quality Award

The MacKenzie Atlantic team received an award tonight at the Premier's Quality Recognition Awards ceremony hosted by ASQ Canada. 

 

Category: ISO 9001:2015 International Quality Standard.

 

We don't just say our culture is built on quality.

We mean it.

Gliding Into New Markets

Gliding Into New Markets

MacKenzie Atlantic's most recent foray into medical device manufacturing is highlighted as the cover story in the April issue of Canadian Metalworking Magazine for their Made in Canada series.

 

*Photography by Halifax-based Applehead Studios 

Photo shoot Friday

Photo shoot Friday

The MacKenzie Atlantic team welcomed Applehead Studios photographers Ashley Brown and Richard Donovan to the shop for a photo shoot for the April issue of Canadian Metalworking Magazine... stay tuned for the full story!

Matthew MacKenzie wins 2016 BioInnovation Challenge

Matthew MacKenzie wins 2016 BioInnovation Challenge

Competing alongside six shortlisted competitors from across the Maritimes,  Matthew MacKenzie accepted the top prize at this year's BioInnovation Challenge for his invention Paraglide, a wheelchair repositioning device that will shift people in their wheelchairs from a seated position to an upright position at the touch of a button.

 

BioNova announced the winner of the competition following a day of presentations and panel discussions at BioPort Atlantic, Oct. 26, 2016.

Wheelchair device selected as semi-finalist for 2016 BioInnovation Challenge

Wheelchair device selected as semi-finalist for 2016 BioInnovation Challenge

MacKenzie Health Care Technologies Ltd., the company set up to take Matthew MacKenzie's wheelchair repositioning device to market, has been selected as one of eight semi-finalists for BioNova's BioInnovation Challenge 2016. 

 

"We're thrilled to be shortlisted among this group of Maritime innovators," says Matthew MacKenzie, inventor of the device and co-founder of MacKenzie Health Care Technologies. "There's a ton of great work happening right here on the East Coast, and we're looking forward to learning alongside other progressive minds in the next phase of this challenge."